Excel for Office 365 Excel for Office 365 for Mac Excel 2019 Excel 2016 Excel 2019 for Mac Excel 2013 Excel 2010 Excel 2016 for Mac Excel for Mac 2011 Excel Starter 2010 More. Less In Excel, you can select cell contents of one or more cells, rows and columns. You select multiple rows by clicking and dragging over the row headers. Printing Only the Highlighted Column in Excel. Skip Printing Rows That Have a Cell Value of Zero in MS Excel 2003.
Conditional formatting lets you format cells in an Excel spreadsheet based on the cells’ content. For example, you could have a cell turn red when it contains a number lower than 100. You can also use conditional formatting to highlight an entire row? RELATED: If you’ve never used Conditional Formatting before, you might want to look at. It’s for an earlier version of Excel, but the interface really hasn’t changed much. That guide talks about formatting specific cells based on their content.
For example, say you use a spreadsheet to track hours that employees have worked. You could use conditional formatting to color cells red where an employee has worked more than eight hours in a particular day. But what if you wanted to use a cell’s value to highlight other cells? In the example we’re using for this article, we’ve got a small spreadsheet with movies and just a couple of details about those movies (to keep thinks simple). We’re going to use conditional formatting to highlight all the rows with movies made before 1980. Step One: Create Your Table Obviously, the first thing you need is a simple table containing your data.
The data doesn’t have to be text-only; you can use formulas freely. At this point, your table has no formatting at all: Step Two: Format Your Table Now it’s time to format your table, if you want. You can use Excel’s “simple” formatting tools or take a more hands-on approach, but it’s best only to format only those parts that won’t be affected by conditional formatting. In our case, we can safely set a border for the table, as well as format the header line. Step Three: Create The Conditional Formatting Rules Now we come to the meat and potatoes. As we said at the outset, if you’ve never used conditional formatting before, you should probably check out our and once you’ve got that down, come back here. If you’re already somewhat familiar with conditional formatting (or just adventurous), let’s forge on.
Select the first cell in the first row you’d like to format, click the “Conditional Formatting” button in the “Styles” section of the “Home” tab, and then select “Manage Rules” from the dropdown menu. In the “Conditional Formatting Rules Manager” window, click the “New Rule” button. In the “New Formatting Rule” window, select the “Use a formula to determine which cells to format” option. This is the trickiest part. Your formula must evaluate to “True” for the rule to apply, and must be flexible enough so you could use it across your entire table later on.
Here, we’re using the formula: =$D4. The =$D4 part of the formula denotes the address of the cell I want to examine.
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D is the column (with the movie release date), and 4 is my current row. Note the dollar sign before the D. If you don’t include this symbol, then when you apply conditional formatting to the next cell, it would examine E5. Instead, you need to specify have a “fixed” column ( $D ) but a “flexible” row ( 4 ), because you are going to apply this formula across multiple rows.
Select a Range of Cells By Clicking and Dragging One of the easiest ways to select a range of cells is by clicking and dragging across the workbook. Click the first cell you want to select and continue holding down your mouse button. Drag your pointer over all the cells you want in the selection, and then release your mouse button.
You should now have a group of cells selected. Select a Large Range of Cells With the Shift Key Sometimes, clicking and dragging isn’t convenient because the range of cells you want to select extends off your screen. You can select a range of cells using your Shift key, much the same way you’d select a group of files in a file folder. Click the first cell in the range you want to select.
Scroll your sheet until you find the last cell in the range you want to select. Hold down your Shift key, and then click that cell. All the cells in the range are now selected. Select (or Deselect) Independent Cells Outside a Range With the Ctrl Key You can also select multiple cells that are not connected to one another by using your Ctrl key. Click the first cell you want to select. Now, hold down the Ctrl key and click to select additional cells.
In the image below, we’ve selected five different cells. You can also use your Ctrl key to deselect an already selected cell—even from a selection range. In the image below, we deselected several cells from a range of cells we’d already selected just by holding down the Ctrl key while clicking the cells. Select a Range of Cells Using the Name Box If you know the exact range of cells you want to select, using the name box is a useful way to make the selection without any clicking or dragging. Click the name box in the top left of the workbook. Type in the range of cells you want to select using the following format: First Cell:LastCell Here, we’re selecting all the cells from cell B2 (our top left cell) to F50 (our bottom right cell). Hit Enter (or Return on Mac), and the cells you input are selected.
Select an Entire Row of Cells You may need to select an entire row of cells at one time—perhaps to apply formatting a header row. It’s easy to do this. Just click the row number at the left hand side of the row. The entire row is now selected. Select Multiple Entire Rows of Cells. Sometimes, you may want to select multiple entire rows cells.
Much like with selecting individual cells, you’ll use the Shift key if the rows are contiguous (or you can click and drag) and the Ctrl key if the rows are noncontiguous. To select a contiguous set of rows, click the row number of the first row. Continuing to hold down your mouse button, drag your cursor across all the rows you want to select. Or, if you prefer, you can hold down your Shift key and click the bottom-most row you want to select. Either way, you’ll select a range of rows.
To select noncontiguous rows, click the row number of a row you want to select. Then hold down your Ctrl key while clicking the row numbers of additional rows you want to add to the selection. In the image below, we’ve selected several rows that are noncontiguous. And, just like with individual cells, you can also use the Ctrl key to deselect rows from a selected range. In the image below, we’ve deselected two rows from a selected range by holding down the Ctrl key while clicking the row numbers of the rows we didn’t want in the selection.
Select One or More Entire Columns of Cells Sometimes, you may want to select an entire column of cells. It’s easy to do this, too. In fact, it works exactly like selecting rows. Click a column letter to select the column.
You can also select multiple columns by clicking and dragging or by using the Shift key, just like with rows. The Ctrl key also works for selecting noncontiguous columns or for deselecting columns from a selected range.